Apply Payment

Payments can only be applied to invoices if an active batch is available. Click here for more information on Batch Entry.

To apply payment to an invoice, go to Finance → Receivables and filter for a Customer/Shipper. Active batch information will be displayed between the filters and the results list.

Click on the Batch Nbr to view details about the batch.

Tab over to the Batch Activity tab to view information about which loads have had payments applied using the batch.

To begin applying payments, use the filters to select a Customer. From the results list, check the box Pay Recv to apply funds from the batch to the invoice. Batch Balances will update with the Shipper name and amount of funds available for the batch. As loads are selected, Payments Applied and Remaining Balance will also update. Click the Apply Payment button when load selection is complete.

A confirmation window will open. You will need to enter Date Received, Payment Method and Reference. The Reference would be a check number or ACH confirmation. Receivables can’t be overpaid, so editing the amount to result in a negative balance due will trigger an error message. When ready, click Confirm Payment to complete the payment application process. The Status of the receivable will update to Paid.

Repeat the process with each Customer that is included in the batch.